These three services keep landing on the same shortlist even though they solve different problems. YouGile wins on its free plan, Weeek on breadth, Kaiten on methodological depth. For a team under 15 the difference matters a great deal — and none of it is legible from the marketing copy.
Let’s go through it properly. We build a competing product, so let’s agree up front: first the three services without us, then a separate section on where we sit in this line-up and when not to pick us.
Prices and facts come from public sources as of July 2026 and are worth re-checking before you buy.
The short answer
- You need a free kanban board and the team is 10 or fewer → YouGile.
- You need tasks, documents and a knowledge base in one place → Weeek.
- Mature processes, flow metrics, Kanban/Scrum done seriously → Kaiten.
Here’s why.
YouGile
The idea: kanban boards with a chat inside every task. A task is structured as a conversation rather than a card with fields — that alone sets it apart.
Strengths. Free for teams up to 10 people — a working plan, not a crippled demo. A low entry barrier: a board goes up in an hour with no training. Discussion inside the task pulls some of the traffic out of your messenger.
Weaknesses. Beyond boards and discussion there’s little else: no finance, no full CRM. Analytics are limited. And crucially, there’s a price cliff at the 11th person: below 10 you pay nothing, above it the price starts at 594 ₽ per user per month — so 15 people is already roughly 8–9 thousand a month. That’s the most expensive of the three at this size.
Who it’s for. Teams under 10 who need a simple board and per-task discussion. If you plan to grow past 10, budget for it in advance — the jump is noticeable.
Weeek
The idea: a Russian all-rounder — tasks, documents, knowledge base and CRM in one service.
Strengths. Breadth: no separate wiki to buy. There’s a free plan up to 5 people, and paid plans from 199 ₽ per user per month — about 3,000 ₽ for 15 people. For “boards + documents + knowledge base” that’s cheap. The product is developing actively.
Weaknesses. The flip side of breadth: each module on its own is simpler than a specialised tool. The CRM covers the basics but won’t replace a sales platform; finance is basic — you can’t build per-project margin on it. The messenger bot is about notifications, not about creating tasks from conversation.
Who it’s for. Teams that want one service for everything and don’t need depth in any single module. A good middle choice when there’s no single dominant scenario.
Kaiten
The idea: a tool for Kanban and Scrum done seriously — portfolios, flow metrics and deep board configuration.
Strengths. Methodological depth the other two lack: WIP limits, nested boards, project portfolios, lead-time metrics. There’s a free plan, with paid plans from 185 ₽ per user per month — around 2,800 ₽ for 15 people. For this level of capability that’s cheap.
Weaknesses. The highest entry barrier of the three: a team that hasn’t lived in agile will need the limits, the metrics and the reasoning explained. There’s no CRM and no finance. If your processes aren’t established, the depth won’t help — most features will simply go unused.
Who it’s for. Teams with mature processes: engineering, product teams, anywhere flow metrics genuinely matter. As a first tracker for a team that never ran tasks systematically, it’s overkill.
What it costs for 15 people
Orders of magnitude as of July 2026, billed monthly:
| Service | Model | ≈ for 15 people |
|---|---|---|
| YouGile | free to 10, then from 594 ₽/user | ~8,900 ₽/mo |
| Weeek | free to 5, then from 199 ₽/user | ~3,000 ₽/mo |
| Kaiten | free tier, then from 185 ₽/user | ~2,800 ₽/mo |
The takeaway isn’t “Kaiten is cheaper” — it’s that the pricing model matters more than the per-seat rate. YouGile’s free threshold at 10 people turns into the highest price immediately above it, and 10 is exactly the size most small teams grow into.
How to choose without a month-long trial
Three questions eliminate options faster than any feature comparison.
1. Which hurts more — organisation or discipline? If the work broadly gets done but there’s no shared picture, take the simplest option (YouGile). If tasks get lost and deadlines slip, a plain board won’t fix it: you need something that actively chases.
2. How many of you will there be in a year? Planning for 20+ — look at the price at that size, not today’s.
3. Do you need money and clients alongside? None of the three computes project margin. If “how much did we make on this project” is a recurring question, you’ll either keep a parallel spreadsheet or look at tools with per-project finance.
Where we fit in this line-up
Honestly: Gosudarynya doesn’t replace these services at what they’re best at. Kaiten is deeper on agile methodology, Weeek is broader on modules, YouGile is cheaper for a team under 10.
We solve a different problem: tasks aren’t entered by hand, they’re pulled out of the conversation. An AI bot reads work chats in Telegram and MAX and turns assignments into tasks, with CRM and margin-aware finance sitting alongside. The price is 1,499 ₽/mo for three people, +399 ₽ per additional seat — about 6,300 ₽/mo for 15.
Don’t pick us if you need deep agile methodology, a knowledge base as your primary scenario, or a free plan. Do pick us if half your assignments live in a messenger and never reach the board.
Bottom line
For a team under 15 the choice comes down to one question: what are you missing — order, breadth or depth?
Order and simplicity — YouGile (while you’re under 10). Breadth — Weeek. Process depth — Kaiten. But if your core pain is that tasks are born in a chat and die there, none of the three fixes it — then look at trackers with a parsing bot.
Detailed comparisons with each are on the YouGile, Weeek and Kaiten pages. The full round-up of Russian services is in our 2026 task tracker review, and the selection criteria are in the 12-point checklist.