For a decade Trello was the entry point into task trackers: clear boards, cards, drag and drop — you figure it out in five minutes with no training. But for Russian teams it has become inconvenient: Russian cards don’t go through, there’s no Russian-language support, and depending on a foreign service adds risks businesses would rather avoid.

The good news: there are plenty of replacements, and many don’t just copy the boards — they cover what Trello never had: money tracking, CRM, messenger bots. Here are 7 options and, more importantly, how to pick the right one for your scenario.

What exactly you lose by leaving Trello

Before choosing a replacement, it helps to know what you actually value in Trello. Usually three things:

  • Simplicity. Zero training, an intuitive interface.
  • Visibility. All the work visible on one board.
  • Flexibility. A board can be adapted to anything — from hiring to a home renovation.

All of that is reproducible in Russian services. What Trello never had — and what’s worth gaining in the move: automatic task creation from conversations, project finance, CRM and proper notifications in Telegram or MAX.

7 Trello alternatives

1. Gosudarynya — if your team lives in chats

Closest to Trello in its “task = card” logic, but with one fundamental difference: you don’t have to enter tasks by hand. An AI bot connects to work chats in Telegram and MAX, finds assignments in the conversation and turns them into tasks with an owner and a deadline — you just confirm.

Plus, in the box, what people usually go to other services for after Trello: a CRM pipeline, finance with project margin, team workload analytics.

Pros: task-parsing bot for chats, kanban/list/table, CRM and finance built in, ruble billing, Russian-language support. Cons: younger than competitors — fewer third-party integrations. Price: from 1,499 ₽/mo for three users, 7 days free. For whom: teams where half the work is discussed in messengers. More detail — compared with Trello.

2. YouGile — the closest in spirit

Probably the most Trello-like replacement: the same boards and cards, the same “drag it and you’re done” principle. Its distinctive feature is a chat inside every task.

Pros: Trello-level simplicity, free for up to 10 people, a boxed version available. Cons: no finance and no task parsing from conversations. Price: free up to 10 users, then from 594 ₽ per user. For whom: those who want the most painless switch without changing habits.

3. Weeek — if you need more than kanban

An all-in-one: boards, docs, knowledge base, CRM. Essentially Trello plus Notion in one package.

Pros: many modules for little money, a pleasant interface. Cons: more features means longer setup; tasks are entered by hand. Price: free up to 5 people, then from 199 ₽ per user. For whom: teams that need a knowledge base and documents alongside boards.

4. Kaiten — for those who’ve outgrown simple boards

If Trello feels cramped because of missing metrics, WIP limits and project portfolios, this is a step forward rather than sideways.

Pros: serious Kanban and Scrum support, flexible configuration. Cons: harder to learn; no finance and no parser bot. Price: a free plan exists, paid from 185 ₽ per user. For whom: product and IT teams with mature processes.

5. Shtab — if hours matter

Boards plus detailed time tracking with desktop screenshots and hourly reports.

Pros: strong time tracking, free for up to 5 people. Cons: outside time tracking the functionality is modest. Price: from 180 ₽ per user. For whom: outsourcing, freelance teams, anyone billing by the hour.

6. Yandex Tracker — if you’re in Yandex 360

A logical choice for companies already living in Yandex’s ecosystem: single sign-on, a familiar environment, reliability.

Pros: stability, powerful analytics, Yandex 360 integration. Cons: geared to IT processes; heavy for a small non-technical team. Price: from 440 ₽ per user on a standalone subscription. For whom: large teams inside the Yandex ecosystem.

7. Bitrix24 — if you need a portal, not a tracker

Heavy artillery: CRM, tasks, telephony, drive, websites. This isn’t a Trello replacement so much as a change in the class of tool.

Pros: covers almost any business scenario, has a free plan. Cons: an overloaded interface and a high entry barrier — after Trello it’s a shock. Price: from 1,990 ₽/mo for 5 users. For whom: companies that need a single corporate portal.

How to choose in five minutes

Don’t compare by the length of the feature list — answer three questions:

  1. Where are your tasks born? If in conversations, pick a service with a bot that pulls them out of chats. That removes the most annoying part of the work.
  2. Do you need money in the same system? If you calculate project margin in a separate spreadsheet, built-in finance saves you double bookkeeping.
  3. How complex are your processes? A simple team needs a board. A mature agile team needs metrics and WIP limits.

If your answers are “in chats”, “yes” and “simple” — Gosudarynya fits. If they’re “in the tracker”, “no” and “simple” — YouGile closes the question more cheaply.

How to migrate boards without losses

The move usually takes an evening, not a week. The general order:

  1. Export your boards. Trello exports data as JSON and CSV — export everything worth keeping.
  2. Sort out the archive. A migration is a good excuse not to drag three-year-old dead cards into the new tool.
  3. Map the entities. A Trello board usually becomes a project, a list a status, a card a task, a label a tag or priority.
  4. Set up the team and permissions. Assign roles before moving tasks so you don’t reassign owners afterwards.
  5. Check deadlines. After import, make sure dates and owners survived.
  6. Run both in parallel for a week. Don’t delete the old board immediately — it’s calmer that way.

A step-by-step guide specifically for Trello is in our migration guide.

Bottom line

Trello’s retreat from the Russian market is annoying but useful: it forces a rethink of a tool many had been using out of habit for years. Simple boards are easy to reproduce — and along the way you can gain what Trello never had: tasks from conversations, project finance and CRM in one place.

Which one to take depends on your scenario: the full market review is in Russian task trackers in 2026. And if you want tasks from work chats to reach the tracker on their own — try Gosudarynya: 7 days free, no card.